Your Exchange at HTW Berlin

Table of contents

Welcome Weeks

Before the official start of the semester, the International Office organises a two-week mandatory introductory programme. This includes obligatory information events, cultural activities and an intensive German course.It is obligatory for all incoming exchange students to attend the Welcome Weeks, except for exceptional cases (e.g. hospitalisation, bereavement in the family etc.)

Program of the Welcome Weeks (Winter Term 2019/20)

You can find the schedule of the Welcome Weeks with all locations and meeting points here.

Semester Dates (incl. Welcome Weeks and exams)

Summer Term 2020

  • Arrival: Between 1st and 12th March 2020
  • Welcome Meeting:  Friday, 13th March 2020
  • Welcome Weeks: 13th March until 27th March 2020
  • Lecture Period: 2nd April until 28th July 2020
  • Public Holidays:  19th April, 22nd April, 22nd April, 1st May, 30th May, 10th June 2020
  • Additional Closure Dates: 11th April, 22nd and 23rd May 2020
  • 1st Exam Period: 6th until 25th July 2020 (it is normal that lecture and exam periods overlap)
  • 2nd Exam Period: 21st September until 2nd October 2020 (optional opportunity to re-take failed exams)

Winter Term 2019/20

  • Arrival: between 1st and 12th September 2019 (preliminary)
  • Welcome Meeting: Friday, 13th September 2019 (preliminary)
  • Welcome Weeks: 16th September until 27th September 2019 (preliminary)
  • Lecture Period: 7th October 2019 until 1st February 2020
  • Public Holidays/Closure Days: 3rd until 5th Oct. 2019, 23 Dec. 2019 until 4th Jan.2020
  • Exam Period: 20th  January 2020 until 8th February 2020 (it is normal that lecture and exam periods overlap)
  • 2nd Exam Period: 23rd March 2020 until 4th April 2020 (optional opportunity to re-take failed exams)

Summer Term 2019

  • Arrival: Between 1st and 14th March 2019
  • Welcome Meeting:  Friday, 15th March 2019
  • Welcome Weeks: 15th March until 29th March 2019
  • Lecture Period: 2nd April until 20th July 2019
  • Public Holidays:  19th April, 21st April, 22nd April, 1st May, 30th May, 10th June, 3rd October
  • Exam Period: 1st until 20th July 2019 (it is normal that lecture and exam periods overlap)
  • 2nd Exam Period: 23rd September until 7th October 2019 (optional opportunity to re-take failed exams)

Exchange Period for Confirmation of Stay (e.g. Erasmus+)

In case you need to state the Duration of your Exchange Period on your attendance certificate, which is        usually used in order to determine your scholarship payments, please use the following dates:

For Start Date:  Date of the Welcome Meeting, e.g. 15th March 2018 in the Summer Term of 2018

For End Date: Date of the last day of the First Exam Period, e.g. 28th July 2018 in the Summer Term of 2018

Student Card and Transport Ticket

Obtaining the Student Card

Shortly before the beginning of the Welcome Weeks you will receive an e-mail from our IT-Department which contains a QR code which you can use to create your student card at one of the terminals outside room 140 on our Treskowallee Campus. After obtaining the card use the 2nd terminal next to room TA A147 to validate it and add your Transport Ticket

The student card as Transport Ticket

This Transport Ticket which is integrated in the Student Card enables you to use the public transport system (city rail, underground, tram, bus, etc.) within zones A, B and C in Berlin. The semester ticket is valid for an entire semester (in winter semester from 1 October to 31 March and in summer semester from 1 April to 31 August). Information about public transport in Berlin and a personal route planner can be found on the website of the BVG (Berlin's public transport company). If you should lose your semester ticket, please contact the Student Service Center at HTW Berlin in order to generate a new student card (subject to fees).

Additional functions of the Student Card

- Student ID: Use the card to prove that you are a student, e.g. in order to receive discounts and concessions-

- Canteen card: After topping up your card with cash you can use it to pay for your meals in our canteens at affordable prices (student discounts apply)

- Library Card: Use your card to borrow a variety of media from one of our libraries

- Copy&Print Card: Use your card to copy or print documents after topping up the card

Exam Registration

In order for courses to be validated and to appear in your Transcript of Records it is crucial that you are registered for all exams of the courses that you would like to receive credits for, regardless of the assessment type (project, written exam, presentation, etc.)

Please refer to our Exam Registration Guidelines in order to learn more about the Exam Registration Process, the respective deadlines and the importance of the registration.

In case there are some exams you cannot register for please fill in this form and submit it to us during the periods outlined in the aforementioned Guidelines.

Grading Scale

Each course that our exchange students at HTW Berlin complete consists of one or more types of examination which could e.g. include a presentation, group projects, as well as written assignments or exams.

Written exams which usually take place during the examination period at the end of the semester are the most common form of examination.

In order to find out more about the conversion of our local grades into other grading systems please have a look at our Grading Scale.

Transcript of Records

Around 6 weeks after the end of the 1st examination period and provided that all results have been uploaded to our Student Portal (LSF), our  International Office will send your Transcript of Records to you by e-mail and to your home university by post. It is crucial that you have registered in advance for all of your exams.

You will also be notified by the student portal whenever one of your grades has been entered.

In case all of your grades have been uploaded to the student portal before our 6 week deadline, you can let us know and we happily request your transcript and send it to you and you home university earlier.

For those students who are staying at HTW Berlin for two semesters, both transcripts will be sent out only after the 2nd semester of their stay.

Alongside the transcripts we will send out a grade conversion table as well as a certificate of the intensive German course that takes part during the Welcome Weeks (subject to attendance).

Please note that it is also possible for you to download a QR-Code certified Grades Overview from the Student Portal (LSF) anytime.

ECTS: European Credit Transfer System

The European Credit Transfer System is an assessment procedure for European universities. The standardised assessment system (30 ECTS points per semester) simplifies the accreditation process and enables academic studies to be transferred within the EU. If you are participating in an Erasmus/Socrates programme, you will need to sign a learning agreement regarding the modules and the number of ECTS you are required to obtain. The completed ECTS can then be accredited at your home university to avoid having to extend the duration of your study programme. In order to obtain a degree from HTW Berlin, you must complete all of the modules required for the study programme as specified in the examination regulations. ECTS already completed in your home country will not necessarily be accredited.

Attendance of language courses

If German is not your native language, depending on your language level you will be required to complete an intensive language course amounting to a total of 40 hours over two weeks (Monday to Friday, four hours per day). This intensive course prepares you linguistically for your studies at HTW Berlin and is therefore mandatory. In order to assess your language knowledge and place you in the most appropriate group, a short German test will be held beforehand. The course encompasses the following content areas:

  • Country studies, customs and traditions in Germany (textbook: Blick auf Deutschland)
  • Organisation of studies at HTW Berlin
  • Further development of reading and listening comprehension (textbook: Leselandschaft)
  • Grammar recap and consolidation
  • Current events (national and international events)

During the semester you can decide whether you wish to attend language courses offered by the Foreign Languages Centre of HTW Berlin. You can choose from

  • different languages (German, English, Spanish, French, Italian, Swedish, Russian, Japanese) and
  • different levels (beginner, advanced).
  • All language courses that take place throughout the entire semester are worth 4 ECTS


HTW Berlin offers an extensive sports programme during the semester and during the holidays.