Checklist: plan your semester abroad in advance!

Table of contents

One year in advance

  • Host country and university
    • Check potential host countries and universities. HTW Berlin cooperates with around 150 partner universities.
    • Narrow down the list to your preferred countries and universities.
    • How long do you plan to go abroad for?
  • Language requirements
    • Register in plenty of time for any language courses you still need to take at HTW Berlin.
    • Sign up for external language tests if necessary (e.g. TOEFL).
  • Apply to the International Office of HTW Berlin
  • Submit the Student Application Form to the International Office
    • by 15 December for the following winter semester
    • by 15 July for the following summer semester
  • Financing your studies
    • Find out about scholarships and grants.
    • If required at this stage: submit the first applications
  • Accreditation of modules
    • General questions should be initially addressed to the International Office of HTW Berlin.
    • Have a look at the curriculum of your chosen university(s).
    • Compare the module descriptions with the Study Regulations for your study programme.

Six months in advance

  • Apply to the host university (after you have been nominated)
    • Select modules and/or set module priorities.
    • Clarify the accreditation of exams with your faculty.
    • Make arrangements for a reference letter and a learning agreement signed by a professor.
  • Final funding plan
    • Submit an application for BAföG (German state student grant and loan)
    • Submit any other applications for scholarships, grants or loans.
    • Check whether there are any local opportunities for part-time work.
    • Organise funds to cover any advance payment of tuition fees.
    • Find someone to sublet your room or apartment in Berlin.
  • Learning Agreement
    • The form can be obtained from the International Office.
    • In the learning agreement you agree which modules you intend to study at which university and when. You also agree which modules from your Study Regulations / study plan will be substituted.
    • Modules completed abroad must be worth at least as many credits as the credits which are to be substituted at HTW Berlin.
    • Indicate the name and number of the module and enclose the specific module descriptions from HTW Berlin and from the host university (in French, English or German).
    • Please observe and indicate the level of the modules and whether they are offered by the host university for Bachelor’s or Master’s students.
    • The learning agreement is to be signed by you and by the chairperson of the examination board — for studies abroad organised via the International Office, you will also require a signature from the responsible member staff.

Three months in advance

  • Accommodation
    • Look for accommodation for the entire duration of your time abroad or organise temporary accommodation so you can search for a room or apartment when you are there.
    • Apply for a place in a student dormitory (if applicable together with the application form for the host university).
  • ID card, passport and visa
    • If necessary, apply for a visa, ID card or passport from the responsible embassy and the local registration office.
  • Insurance
    • Arrange valid health insurance, accident insurance and any other insurance cover you may require (e.g. personal liability insurance).
  • Apply for exemption from paying the semester ticket
    • Contact the semester ticket office in good time.
  • ISIC student ID card
    • If necessary, contact the central student union (AStA) to obtain your ISIC.

After your time abroad

Submit a request to the chairman of the examination board for accreditation of your modules and exams. Please include the following details:

  • Your surname, first name, student ID number and date of birth
  • Precise name of the Study and Examination Regulations that apply for you
  • Host country, precise name of the university abroad and the study programme
  • Learning agreement including module names, number of credit points and module descriptions for the completed modules
  • Documentation listing the grades for each studied modules
  • The module names and numbers from the Study Regulations of HTW Berlin which are to be substituted by the modules accredited from abroad