Checklist: plan your semester abroad in advance!
Table of contents
One year in advance
- Host country and university
- Check potential host countries and universities. HTW Berlin cooperates with around 150 partner universities.
- Narrow down the list to your preferred countries and universities.
- How long do you plan to go abroad for?
- Language requirements
- Register in plenty of time for any language courses you still need to take at HTW Berlin.
- Sign up for external language tests if necessary (e.g. TOEFL).
- Apply to the International Office of HTW Berlin
- Submit the Student Application Form to the International Office
- by 15 December for the following winter semester
- by 15 July for the following summer semester
- Financing your studies
- Find out about scholarships and grants.
- If required at this stage: submit the first applications
- Accreditation of modules
- General questions should be initially addressed to the International Office of HTW Berlin.
- Have a look at the curriculum of your chosen university(s).
- Compare the module descriptions with the Study Regulations for your study programme.
Six months in advance
- Apply to the host university (after you have been nominated)
- Select modules and/or set module priorities.
- Clarify the accreditation of exams with your faculty.
- Make arrangements for a reference letter and a learning agreement signed by a professor.
- Final funding plan
- Submit an application for BAföG (German state student grant and loan)
- Submit any other applications for scholarships, grants or loans.
- Check whether there are any local opportunities for part-time work.
- Organise funds to cover any advance payment of tuition fees.
- Find someone to sublet your room or apartment in Berlin.
- Learning Agreement
- The form can be obtained from the International Office.
- In the learning agreement you agree which modules you intend to study at which university and when. You also agree which modules from your Study Regulations / study plan will be substituted.
- Modules completed abroad must be worth at least as many credits as the credits which are to be substituted at HTW Berlin.
- Indicate the name and number of the module and enclose the specific module descriptions from HTW Berlin and from the host university (in French, English or German).
- Please observe and indicate the level of the modules and whether they are offered by the host university for Bachelor’s or Master’s students.
- The learning agreement is to be signed by you and by the chairperson of the examination board — for studies abroad organised via the International Office, you will also require a signature from the responsible member staff.
Three months in advance
- Look for accommodation for the entire duration of your time abroad or organise temporary accommodation so you can search for a room or apartment when you are there.
- Apply for a place in a student dormitory (if applicable together with the application form for the host university).
- ID card, passport and visa
- If necessary, apply for a visa, ID card or passport from the responsible embassy and the local registration office.
- Arrange valid health insurance, accident insurance and any other insurance cover you may require (e.g. personal liability insurance).
- Apply for exemption from paying the semester ticket
- Contact the semester ticket office in good time.
- ISIC student ID card
- If necessary, contact the central student union (AStA) to obtain your ISIC.
After your time abroad
Submit a request to the chairman of the examination board for accreditation of your modules and exams. Please include the following details:
- Your surname, first name, student ID number and date of birth
- Precise name of the Study and Examination Regulations that apply for you
- Host country, precise name of the university abroad and the study programme
- Learning agreement including module names, number of credit points and module descriptions for the completed modules
- Documentation listing the grades for each studied modules
- The module names and numbers from the Study Regulations of HTW Berlin which are to be substituted by the modules accredited from abroad